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(as amended, July 23, 2005)
ARTICLE I.
Meetings of Members
Section 1. The annual meeting of the Members shall be held on the
third Wednesday in November of each year unless the Board of Directors
shall in any year determine a different date. The Board shall name
the place of the meeting and exact time of day for convening.
Section 2. At the first annual meeting, the
Regular Members shall elect ten Directors from among those Members
placed in nomination as hereinafter provided, four of whom shall
serve for a period of three years, three for a period of two years,
and three for a period of one year and until their successors are
elected and qualified. Thereafter, the Directors shall be elected
for terms of three years, staggered as aforesaid, and until their
successors are elected and qualified. No Director shall serve more
than two consecutive terms. Those voting members who cannot attend
the annual meeting may cast ballots for the election of Directors
in advance of the annual meeting under procedures as established
by the Board of Directors. Such voting shall not be considered proxy
voting as set forth in these bylaws.
Section 3. The Directors elected at any such
annual meeting shall assume their duties on the first day of December
on the same year in which they are elected.
Section 4. A special meeting of the Members
may be called at any time by the President or Board, and must be
called by the President at any time such request is made in writing
by at least one hundred voting members. Notices of any special meeting
shall be mailed to all of the voting members at least three days
prior to the date of the meeting.
Section 5. A notice of a special meeting
need not state the purpose of the meeting or the nature of the business
to be transacted unless the purpose is to amend the articles of
incorporation or dissolve the Corporation.
Section 6. Only voting members in good standing,
as herein after defined, shall be permitted to vote at any meeting.
Section 7. At any meeting of the Members,
fifty voting members constitutes a quorum. A vote of a majority
of those voting members present at any meeting, a quorum being present,
shall be considered as the action of the meeting except as may be
otherwise provided.
Section 8. Voting by proxy shall not be permitted.
Section 9. For purposes of these bylaws the
term “voting member” shall mean Regular Member, Senior
Regular Member, Non-Resident Regular Member, Social Member or
designated Corporate Members entitled to vote; provided, however,
each voting Social Member shall be entitled to 1 vote and each
voting Regular Member, Senior Regular Members, Non-Resident Regular
Members or designated Corporate Members shall be entitled to 10
votes in all matters to be voted on by our members. Additionally,
only Regular Members, Senior Regular Members, Non-Resident Regular
Members or designated Corporate Members shall be entitled to vote to
approve borrowings by the Club in excess of $100,000.
ARTICLE II.
Directors
Section 1. Except as specifically provided otherwise in Section
10 of this Article, the affairs of this Corporation shall be conducted
by a Board of Directors chosen as provided in these bylaws.
Section 2. The Board of Directors shall appoint
a nominating committee of at least four voting members of the Club
not more than half of whom shall be members of the Board of Directors,
and such nominating committee shall at least ten weeks prior to
the annual meeting for the election of Directors nominate at least
one voting member of the Club as a candidate for each Director to
be elected. The list so nominated shall be posted immediately in
the clubhouse.
Section 3. Any nominations, in addition to
those made by the nominating committee, may by made provided the
same be in writing and signed by at least fifty voting members in
good standing, as hereinafter defined. Such additional nomination
or nominations shall be placed in the hands of the secretary at
least six weeks before the annual meeting for election of Directors
and shall be posted with the other nominations.
Section 4. The Directors shall meet at such
time or times as may be fixed by the President. The President shall
call a meeting of the Board at any time upon request of at least
three members of the Board. The President shall give the Directors
such notice, oral or written, as the President may deem proper.
Section 5. It shall be the duty of the President
to call a meeting of the Directors during the first ten days of
December of each year for the purpose of electing the Officers provided
for in these bylaws.
Section 6. A notice of a Directors’
meeting need not state the purpose of the meeting except for the
purpose of amending the bylaws. When a bylaws amendment is to be
considered notice of such shall be given to the Board of Directors
at least thirty days in advance of said meeting and shall include
a description of the proposed amendment. A Directors’ meeting
may be held at any place designated by the President.
Section 7. Any vacancy occurring in the Board,
or in any of the Offices, including death, resignation, or physical
or mental incapacity, may be filled from the voting members by an
appointee of the Board of Directors for the balance of the unexpired
term.
Section 8. At all meetings of the Directors,
six Directors shall constitute a quorum. The action of a majority
of those present at any meeting of the Board, a quorum being present,
shall be considered as the action of the Board except as may be
otherwise provided.
Section 9. The Immediate Past President,
if still a voting member of the Club and not still a voting member
of the Board of Directors, shall serve as an ex-officio, non-voting
member of the Board of Directors.
Section 10. The Corporation shall indemnify
each member of the Board of Directors and Officer of the Corporation
against any expenses reasonably incurred by the member or Officer
in connection with or arising out of any action, suit, or proceeding
in which the member or Officer may be involved by reason of said
person being or having been a member of the Board of Directors or
an Officer, whether or not said membership or officership has continued
at the time of incurring such expenses. Provided, this shall not
be construed to authorize the Corporation to protect any such member
of the Board of Directors or any Officer against any liability to
which said person would otherwise be subject by reason of willful
misfeasance, bad faith, gross negligence, or reckless disregard
of the duties involved in the conduct of said duties or Offices.
The Corporation may insure against the indemnification
provided for in this section by action of the Board of Directors.
Section 11. The Board of Directors shall
have the power to establish, from time to time, the amount of fees
and charges for goods and services provided by the Club.
ARTICLE III.
Officers
Section 1. The Officers of the Club, chosen form among the Directors,
shall consist of a President, Vice President, Secretary, and Treasurer
who shall serve for the term of one year and until their successors
are elected and qualified. No two Offices may be held by the same
person except the Offices of Secretary and Treasurer.
Section 2. The President shall be the chief
executive officer of the Club; shall preside at all meetings of
the Club and of the Board; and shall perform all such duties as
by law pertain to the Office. In the President’s absence or
inability to act, the Vice President shall perform the duties.
Section 3. The Secretary shall keep a record
of the minutes of the meetings of the Club and of the Board; shall
conduct the general correspondence of the Club; shall have custody
of the records, except such records as are to be kept by the Treasurer;
and shall perform the duties as by law pertain to the Office.
Section 4. The Treasurer shall, under the
direction of the Board of Directors, cause regular accounts to be
kept; shall have custody of the financial disbursing records of
the Club; shall perform the duties as by law pertain to the Office;
and shall give a fidelity bond, at the expense of the Club, if requested
by the Board, in such an amount, form and with such surety as may
be approved by the Board. It is specifically provided that the Board
need not require such bond unless, in its absolute discretion, it
shall see fit to require a bond to be given.
Section 5. Contracts, authorized by the Board
of Directors shall be signed by the President and may, but need
not, be attested by the Secretary. Provided, however, that the Board
may specifically by the Secretary. Provided, however, that the Board
may specifically authorize any other Officer of Director to execute
any such contract.
ARTICLE IV.
Committees.
Section 1. The President, with the consent of the Board, shall appoint
such committees and subcommittees, in addition to the standing committees,
as the President deems proper. All such committees shall be merely
advisory and shall be subject to the direction and control of the
Board.
Section 2. The members of any such committee
shall be selected form the Membership, and need not be voting members.
Any members of such committees may be removed, or vacancies filled,
at any time by the President.
Section 3. Appendix “A” identifies
standing committees and the powers and responsibilities of each.
ARTICLE V.
Designation of Voting Member.
Section 1. Only the designated members from the Regular, Senior
Regular, Social Member and Non-Resident Regular membership classes and the person
holding the membership position designated by a corporation, partnership
or sole proprietorship as a Corporate Member shall be voting members.
Section 2. The voting member, other than
the designated Corporate Member, will be determined in the following
manner:
- a) Married Regular Members existing on
the adoption date of this bylaw provision shall have sixty days
from the date of adoption in which to designate, in writing, to
the Club President either themselves or their spouse as the voting
member. In the absence of a written designation in the manner
prescribed, the Regular Member who signed the original Membership
application shall be considered the voting member.
- b) Single Regular Members existing on
the adoption date of this bylaw provision will be deemed the voting
member.
- c) At the time an original or renewal
application for Membership is made by a single individual in any
of the classes, except the Corporate Membership, noted in
Section 1 of this Article, or upon a single Junior Member qualifying as a Regular Member, that person shall
be deemed the voting member.
- d) At the time an original or renewal
application for Membership, in any of the classes, except
the Corporate Membership, noted in Section 1 of this Article,
is made by a married person, or upon a married Junior Member qualifying as a Regular Member, the applicant,
Junior Member making such application shall designate
which spouse shall be the voting member.
- e) Within ninety days after marriage by
a previously single voting member, in any of the three classes,
except the Corporate Membership, noted in Section 1 of this Article,
the voting member shall designate, in writing, to the Club President
either themselves or their spouse as the voting member. If such
designation is not received in the manner prescribed within the
said period of time, the previously single voting member will
be considered to remain as the voting member.
- f) A Regular Membership transferred to
a Senior Regular Membership shall retain the same voting member
as was previously designated when a Regular Member.
Section 3. Except for a Corporate Member,
a change in the designation of a family’s voting member may
only be made, after the original designation, under the following
procedures.
- a) Upon death of a voting member, voting
privileges will automatically pass to the surviving spouse, if
there be one.
- b) In the case of mental incapacity, a
written request from either spouse shall be made for mental incapacity
of the voting member. Mental incapacity of the voting member shall
exist only when adjudged by a court or tribunal of competent jurisdiction.
- c) The designation of a voting member
may be changed by making a written request for said change to
the Club President. Such requests will only be accepted from and
including December 1 through and including December 31 of any
year. The request must be received by the Club President during
this period. Such request for change shall be signed by the current
voting member. The effective date of the change shall be February
1 of the ensuing year. The voting member as of the date of request
for change shall continue as the voting member through January
31 of the ensuing year.
Section 4. There shall be no transfer of
the voting member designation to the spouse of the designated person
in a Corporate Membership allowed under these bylaws.
ARTICLE VI.
Membership.
Section 1. The Membership of the Club shall consist of the following
classes: Regular, Senior Regular, Social, Junior, Novice, Non-Resident
Regular, Honorary, and Corporate. Consideration for Membership will
be without regard to race, sex, religious preference or national
origin.
Section 2. Any application for Membership
must be approved by action of the Board. No Membership shall be
transferable.
Section 3. Each Member shall pay the initiation
fee, if required, the monthly dues, and all assessments, plus all
taxes incident thereto, as shall be determined by the Board of Directors
applicable to the class of Membership. Where a Membership includes
both husband and wife, each will be jointly and severally liable
for all fees and charges attributable to that Membership regardless
of which spouse exercises the right to vote.
Section 4. The Board of Directors shall have
the power to establish classes of Memberships, by amendment of these
Bylaws, and to fix the dues and conditions relating to the same.
The classes of membership are:
- a) Regular Membership. Any person over
the age of majority who has completed payment of the initiation
fee may become a Regular Member. The spouse of said Member shall
likewise be considered a Regular Member during the term of the
Membership. Both shall have all the rights, privileges and responsibilities
of the Membership except the only the designated voting member
shall be eligible to vote and serve on the Board of Directors.
The unmarried children of Regular Members who have not reached
their 22nd birthday, and unmarried children dependent upon their
Member parent(s) for their principal support and who have not
reached their 24th birthday may, on the written request of such
Regular Members, be admitted to the same privileges and subject
to the same restrictions as Regular Members without the payment
of an additional membership fee. A divorced or widowed child is
not an unmarried child as the words are used in this Section.
The divorced spouse of a voting member in this class of Membership
may continue as a Regular Member and have all the rights, privileges
and responsibilities of a Regular Member until their death or
remarriage, provided all fees, charges and assessments are kept
current in accordance wit these bylaws. However, persons in this
status shall not be eligible to vote or serve on the Board of
Directors.
- b) Senior Regular Membership. Senior Memberships
are available to those voting Regular Members who have attained
the age of 65 and who have been a Regular Member for a minimum
of 25 years. The spouse of said Member shall likewise be considered
a Senior Member during the term of said Membership. All the rights,
privileges and responsibilities of a Regular Member shall be available
to both except that only the designated voting member shall be
eligible to vote and serve on the Board of Directors. Any eligible
Member desiring this class of membership must submit a written
request to the Club President. Proof of age may be required.
- c) Social Membership (Family, Swimming
and Tennis). Social Members and their spouses have the same rights,
privileges and responsibilities to the Club facilities as a Regular
Member, except for the use of the golfing facilities. A Social Member may transfer to Regular Membership,
providing a vacancy exists, and will have priority over a new
applicant for Regular Membership by payment of a sum equal to
the difference between the Social initiation fee paid and the
Regular Membership initiation fee in effect at the time the transfer
is made. All requests to transfer are subject to the approval
of the Board of Directors. At the time of any application, i.e.
original, renewal or transfer, for Membership as a Social Member
by married persons, a designation of a primary Member shall be
made by said applicant. In the case of divorce, the divorced spouse
of the primary Member may continue the same class of Membership
with all rights, privileges and responsibilities of a Social Member
until death or remarriage, provided all fees, charges and assessments
are kept current in accordance with these bylaws. Married Social
Members existing on the adoption date of this bylaw provision
shall have sixty days from the date of adoption in which to designate,
in writing, to the Club President either themselves or their spouse
as the primary Member. In the absence of written designation in
the manner prescribed, the Social Member who signed the original
Membership application shall be considered the primary Member.
- d) Junior Membership. Junior Members and
their Spouse shall have all rights, privileges, and responsibilities
of a Regular Member, including voting rights and being eligible
to serve on the Board of Directors. Junior Memberships shall be
open to anyone over the age of majority who has not yet reached
their 35th birthday. During the month that the first Junior Member
or Spouse turn 35 years of age, the Junior Membership shall automatically
convert to a Regular Membership and said Member shall have all
the rights, privileges and responsibilities of a Regular Member
without payment of additional initiation fees. The initiation
fee and dues for any Junior Member may be set from time to time
by the Board of Directors as it deems appropriate.
- e) Novice Membership. Unmarried children
of Regular Members who have reached their 22nd birthday or 24th
birthday as described in Section 4(a) of this Article, but who
are under 26 years of age, are eligible for Novice Membership.
They shall pay no initiation fee. Dues for Novice Membership shall
be the same as for a Social Membership and will have the same
rights, privileges and responsibilities of a Regular Membership. Upon reaching 26 years of age,
their Novice Membership will cease. Any Novice Member who becomes
26 years of age and who wishes to become a Social Member may do
so by paying the Social Membership initiation fee.
- f) Honorary Membership. Honorary Members
have the same rights, privileges and responsibilities of the Club
facilities as a Regular Member, but shall not be eligible to vote
or to serve on the Board of Directors. Honorary Members may only
be selected by the Board of Directors and then only by an
affirmative vote of seven members of the Board. Honorary Members
should provide, to the Club, some benefit, either direct or
intangible. The Board may terminate an Honorary Membership at any
time it is so determined by majority vote of the Board of
Directors. The spouse of the Honorary Member shall have all the
rights, privileges and responsibilities as the Honorary Member for
the term of the spouse’s Membership or until divorce, whichever
occurs first.
- g) Corporate Membership. A corporation,
partnership or sole proprietorship may purchase two Memberships
or three Memberships, then designate persons of their choice to
fill the positions. These Memberships will then become revolving.
The corporation, partnership or sole proprietorship may fill these
positions when vacated by the person(s) previously designated
upon the payment of a transfer fee as set by the Board of Directors.
The corporation, partnership or sole proprietorship is responsible
for payment of the initiation fee. Dues are a yearly obligation
and must be paid even if the corporation, partnership or sole
proprietorship does not fill its Membership position(s) with a
designated Member, except as provided herein. The designated Member(s)
of the corporation, partnership or sole proprietorship, in the
discretion of the corporation, partnership, or sole proprietorship,
can be responsible for paying dues, charges and assessments, however,
any delinquent dues, charges
- h) or assessments unpaid by the designated
Member will be billed to the corporation, partnership, or sole
proprietorship. The designated Member will have all the rights
and privileges of the Club as a Regular Member as will the spouse
of said Member. However, the spouse of the designated Corporate
Member shall not be eligible to vote or to serve on the Board
of Directors. The designated Member must be approved by the Board
of Directors. If a corporation, partnership or sole proprietorship
with a Corporate Membership fails to fill the designated Member
position at the time of purchase, no dues will be charged until
that Membership position is filled. Once filled, dues will be
assessed continuously thereafter even if there is a time lapse
during which the designated position is vacant. If the corporation,
partnership, or sole proprietorship wants to discontinue their
Membership positions for a year or more it may do so, the Membership
position would be eligible for renewal after one year from the
date of its resignation, upon the submission of an application,
which is acted upon favorably by the Board of Directors and the
payment of an initiation fee which shall be equal to 20% of the
then current initiation fee if renewal occurs within the second
year after the date of resignation; 40% of the then current initiation
fee if renewal occurs within the third year after the date of
resignation; 60% of the then current initiation fee if renewal
occurs within the fourth year after the date of resignation; 80%
of the then current initiation fee if renewal occurs within the
fifth year after the date of resignation; and 100% of the then
current initiation fee if renewal occurs at any time thereafter.
If the Membership is to be reinstated before the end of the first
year all back dues would need to be paid.
Section 5. A person holding a Membership
in a category no longer available shall be entitled to all the rights
and privileges that existed for such class of Membership prior to
its elimination.
Section 6. Leaves of Absence. Requests for
leaves of absence will be handled by the Board of Directors in accordance
with the guidelines set forth in Section 7(a) of this Article.
Section 7. Membership Renewals and Transfer.
a) Regular and Social Members. If either
a Regular Member or a Social Member resigns in good standing, the
Membership would be eligible for renewal at any time after the date
of the resignation of the Membership, upon the submission of an
application by the previous voting Member or primary Member, respectively,
or their widow or widower, which is acted upon favorably by the
Board of Directors and the payment of an initiation fee which shall
be equal to 20% of the then current initiation fee if renewal occurs
within the second year after the date of the resignation; 40% of
the then current initiation fee if renewal occurs within the third
year after the date if resignation; 60% of the then current initiation
fee if renewal occurs within the fourth year after the date of resignation;
80% of the then current initiation fee if renewal occurs within
the fifth year after the date of resignation; and 100% of the then
current initiation fee if renewal occurs at any time there after.
If the Membership is to be reinstated before the end of the first
year, all back dues would need to be paid.
b) A Regular Member who has transferred to
a Social Membership can be reinstated as a Regular Member at any
time as a Social Member for 20-40-60-80% of current initiation fee
as outlined in Section 7(a) of this Article less credit for the
Regular initiation fee originally paid. If the Membership is to
be reinstated before the end of the first year, all back dues would
need to be paid.
ARTICLE VII.
Guest of Members
Section 1. The entire matter of inviting guests and the amount of
fees to be paid by Members for guests who participate in activities
of the Club shall be left to such policies as may be adopted by
the Board.
ARTICLE V111.
Suspension, Termination, and Resignation.
Section 1. All Member accounts will be considered delinquent on
the 25th day of the month in which the statement is mailed. Accounts
that are delinquent will be subject to a finance charge, as established
by the Board of Directors, beginning on the first day of the following
month. A reminder letter will be sent to any Member who has been
delinquent fifteen days or more. If the delinquent balance is not
paid in full within fifteen days a certified letter will be sent
to the Member giving the Member ten days to pay the entire delinquent
balance or the Membership will be automatically suspended. The Club
reserves the right to post, on Club grounds, the name of those Members
who have a Club account that is more than fifteen days delinquent.
Section 2. Resignation, suspension, or termination
of any Membership shall not relieve the Member from the payment
of dues, taxes, charges, or assessments due at the time of such
resignation, suspension, or termination.
Section 3. The Board of Directors may suspend
or terminate any Membership, with or without cause, or all or any
part of a Member’s rights, privileges or benefits of said
Membership, in the use of the premises or grounds, upon an affirmative
vote for suspension or termination of at least six members of the
Board present at a meeting of the Board. Before all or part of the
member’s rights, privileges, or benefits in the use of the
premises or grounds shall be denied the Member by the Board the
Member shall be given seven days notice in writing by registered
mail that the matter of the Membership suspension or termination
in whole or in part, will be heard at the ensuing Board meeting
and the Member shall be given the right to appear.
ARTICLE IX.
Amendments.
Section 1. These bylaws may be amended at any meeting of the Board
of Directors by an affirmative vote of at least seven members of
the Board as long as notice has been given as set forth in Article
11, Section 6.
ARTICLE X.
Rules of Procedure.
Section 1. Robert’s Rules of Order, latest edition, shall
be recognized as the parliamentary authority governing all meetings
when not in conflict with these bylaws.
APPENDIX A
STANDING COMMITTEES AND RESPONSIBILITIES
Executive Committee
The Executive Committee shall consist of the President, Vice President,
Secretary and Treasurer. If, in the opinion of the President, when
circumstances so warrant, the President may appoint ex-officio members
to the Committee for the purpose of acting in an advisory capacity
and attending meetings of the Committee, as needed. The Committee
shall also make compensation recommendations to the Board.
Recommendations for policy changes or expenditures,
in addition to those which are included in the approved budget,
must be presented to the Board of Directors and approved prior to
the change or the expenditures unless the Committee has been authorized,
in advance, by the Board of Directors to take such action.
Finance Committee
The Treasurer acts as Chair of the Finance Committee; reports on
the Club’s financial statements at monthly Board meetings;
presents the annual budget to the Board; acts as signatory for the
Club’s checks and other matters when necessary; and assists
the General Manager with the analysis of contracts, bids and other
financial matters when required.
The purpose of this Committee is to review the Club’s proposed
budget for the upcoming fiscal year, as prepared by the General
Manager; and analyze contracts, bids and other financial matters
when necessary.
Recommendations for policy changes or expenditures,
in addition to those which are included in the approved budget,
must be presented to the Board of Directors and approved prior to
the change or the expenditure.
Golf Committee
The purpose of this Committee is to assist the General Manager and
the Golf Professional with regard to the Golf Program of the Club.
The Chair of the Committee also serves as the Handicap Chairperson
for the Club.
The Committee assists the Golf Professional
in assessing the golf events and preparing the annual golf schedule;
in assessing the needs of the Program including policies, equipment,
activities, and the hiring of staff; in the pricing of optional
services and the annual golf cart contract; and, at times, will
assist in the administration of golf events.
The Committee assists the General Manager
and the Golf Professional in preparation of the proposed budget
for this area.
Recommendations for policy changes or expenditures,
in addition to those, which are included in the approved budget,
must be presented to the Board of Directors and approved prior to
the change or the expenditure.
Grounds and Greens Committee
The purpose of this Committee is to act as a liaison between the
Board of Directors and the Golf Course Superintendent and staff.
This Committee should also insure a proper line of communication
between the Membership and the Superintendent. The Committee should
assist, in consultation with the General Manager and, when necessary,
in the overall policy and decision-making process in order to properly
care for, and maintain, the golf course and general grounds of the
Club.
It is the Committee’s responsibility
to report to the Board on a regular basis concerning problems that
may arise; equipment and financial needs; and future planning. The
Committee shall meet, on a regular basis, with the Superintendent
to assist, in any way deemed necessary, in the development of policies
and procedures to insure proper care and maintenance of the golf
course and grounds. The Committee shall also assist the General
Manager and Superintendent, as much as possible, in the yearly budgetary
process. The Committee may, from time to time, make recommendations
to the Board and the Superintendent concerning the golf course maintenance
and playability. The Committee, either as a whole or in part, shall
meet annually with the U.S.G.A. Turf Grass and Golf Course Advisor.
The Committee will supervise the seasonal
schedule regarding the application of fertilizer and other chemicals;
the general maintenance of the golf course and general grounds of
the Club; and the general maintenance of equipment, benches, yardage
signs and markers, and other items in use on Club grounds which
are under the supervision and responsibility of the Golf Course
Superintendent. The Committee shall also cause the schedule for
such applications and maintenance to be reduced to writing and updated,
as required, when changes in the schedule are deemed necessary.
Recommendations for policy changes or expenditures,
in addition to those which are included in the approved budget,
must be presented to the Board of Directors and approved prior to
the change or the expenditure.
House Committee
The purpose of this Committee is to assist the General Manager with
regard to the activities and properties listed herewith: Hillcrest
Highlights; office equipment and procedures; kitchen; dining room
and patio; party rooms and ballroom; men’s and women’s
locker rooms; and the clubhouse interior and exterior.
The Committee assists in assessing the needs
of these particular areas including policies, advertising rates,
equipment, activities, and the hiring of staff.
The Committee assists the General Manager
in preparation of the proposed budgets of these areas.
Recommendations for policy changes or expenditures,
in addition to those which are included in the approved budget,
must be presented to the Board of Directors and approved prior to
the change or the expenditure.
Insurance Committee
The purpose of this Committee is to assist the General Manager with
regard to insurance considerations. The Committee will review all
property/liability insurance considerations with regard to limits
and type of coverage; review employee insurance benefits; set up
and review procedures for selecting and/or changing agents for both
property/liability and employee insurance benefits; set up and review
guidelines for insurance bidding process; make safety recommendations
the Board and/or other Committees as Insurance Committee deems necessary;
and meet as necessary to complete duties as described above.
Recommendations for policy changes or expenditures,
in addition to those which are included in the approved budget,
must be presented to the Board of Directors and approved prior to
the change or the expenditure.
Membership Committee
The purpose of this Committee
shall be to review applications for membership; to review Membership
classifications; to make recommendations to the Board of Directors
for Membership; and to make Membership fee recommendations to the
Board of Directors.
Any applications received, dealing with Membership,
shall be referred t the Membership Committee which shall review
the applications to assure that the requirements for Membership
are met. If the requirements have been so met, the application shall
be presented to the Board of Directors.
Recommendations for policy changes or expenditures,
in addition to those which are included in the approved budget,
must be presented to the Board of Directors and approved prior to
the change or the expenditure. Social Committee
The purpose of this Committee is to assist
the General and Club Manager with regard to the social activities
of the Club. Such activities include social functions open to all
Members of the Club.
The Committee also assists in the establishment
of the social calendar for the year and in the evaluation and adjustment,
as needed, of the social program.
The Committee assists the General and Club
Manager in preparation of the proposed budget for this area.
Recommendations for policy changes or expenditures,
in addition to those which are included in the approved budget,
must be presented to the Board of Directors and approved prior to
the change or the expenditure.
Swimming Committee
The purpose of this Committee is to assist the General, Club and
the Swimming Pool Manager with regard to the swimming program of
the Club.
The Committee assists in assessing the needs
of the Program, including policies, equipment, activities and the
hiring of staff.
The Committee assists the General, Club and
the Swimming Pool Manager in preparation of the proposed budget
for this area.
Recommendations for policy changes or expenditures,
in addition to those which are included on the approved budget,
must be presented to the Board of Directors and approved prior to
the change or the expenditure.
Tennis Committee
The purpose of this Committee is to assist the General, Club Manager
and the Tennis Professional with regard to the tennis program of
the Club.
The Committee assists in assessing the needs
of the Program including policies, equipment, activities, and the
hiring of staff.
The Committee assists the General, Club Manager
and the Tennis Professional in preparation of the proposed budget
for this area.
Recommendations for policy changes or expenditures,
in addition to those which are included in the approved budget,
must be presented to the Board of Directors and approved prior to
the change or the expenditure.
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